According to Parkinson’s Law, work will fill the time you have available to complete it. And, let’s face it, we are all terrible at estimating how long a task would take, especially if it’s one of a kind.
If the estimates are overly optimistic, that’s how we tick the first box on our way to feeling overwhelmed: over-commitment! If pessimistic, we are simply going to take our time and accomplish less than we could. Sadly, there are two sure ways to make it even worse: procrastinating and being disorganized.
Now that you know the obstacles you may be facing in your daily work routine, let’s move on to the real deal: the simple techniques that help you regain control of your precious time.
1. Write down everything.
If you have something on your mind, just put it in writing, even if it’s only a personal matter. Getting it out of your head is the first basic step to take when feeling overwhelmed at work.
2. Update your To-Do list with time estimations.
Decide how long it will take to complete your to-dos and try to stay as true as possible based on previous times achieved. A helping hand here may come in the form of a time tracker app like Harvest, or one with time-tracking capabilities besides its main functionality, such as FreshBooks. Hint: they are both integrated in OneDock!
3. Make better use of your calendar.
Maybe it’s time you reestablished your daily routine as well... As soon as you have those time estimations outlined, pencil them in your calendar, grouping similar tasks together. Don’t forget about the time dedicated to emails, as they are known to be quite a pain!
4. Define your priorities and ignore everything else.
Another important part of this process is making decisions. However complicated some tasks or personal issues may be, the sooner you address them, the better. Prioritize, delegate, and stick to your schedule as much as possible.
5. Don’t overthink, just act more.
Whether it is an email that you decide to reply to, flag for later or forward to a teammate, or perhaps a task that seems overwhelming and you decide to break it into smaller sub-tasks, the key is to take action. Beginnings are often hard, but if you keep your end goal in mind and approach it step by step, you will succeed and be more productive.
6. Do everything you can to improve your focus.
Declutter your work environment, eliminate distractions, keep tasks manageable and focus on just one thing at a time. It gets easier if you choose OneDock as the one-stop interface for all your SaaS apps, as it helps you optimize the screen space and log into multiple accounts at the same time, without the pain of switching between them or opening them in separate browsers.
7. Ask others for help.
Last but not least, swallow your pride and do not be afraid to ask for help. That’s what friends and teammates are for, right? Work together! Besides, within OneDock you can access a lot of teamwork and collaboration tools that can make this process easy as pie. In the end, you will see that your problems aren’t as bad as you think...
Just keep in mind that there are a lot of helpful online tools available out there and all you have to do is put them to good use. A decisive step in that direction would be to keep them centralized in one workspace, where they can be more easily managed.
OneDock is here to help and it will be your ally in shaking off the overwhelm you feel at work. Oh, and if you cannot find your favorite app in our catalog, just add it as a custom link.
Marius is the Account Manager at Interactions Agency and takes care of the OneDock app developed by Deutsche Telekom.