The world is full of philosophical dilemmas: what came first, the egg or the chicken? Do I need that third cup of coffee to efficiently handle all my tasks for today? Why are people sunbathing at the beach, while I jump from task to task?
We’re not sure what’s the correct answer for the first two questions, but we can shed some light over the third one.
While you might think some people were born with superpowers such as time management and superspeed in getting things done, the reality is more simple than you think: they just use a different technique when it comes to handling gigantic tasks.
Specifically, they use the most important productivity habit of our days: microproductivity.
What is microproductivity?
Microproductivity is the process of breaking down large tasks into smaller ones.
It goes by many names and phrases, you might have heard some of them before, such as:
- Small steps lead to big wins
- Get more done with less effort
- Accomplish major goals with minor effort
- Getting things done little by little
- Take baby steps
- When eating an elephant, take one bit at a time
The thing is, big tasks lead to stress. Tasks with estimates of 2, 3 or 4 hours make you not want to start doing the job in the first place. They seem impossible to complete and give you the impression that you cannot control your work schedule. These negative emotions sum up and reduce your ability to focus or to make any progress.
The human brain has its limitations. It cannot remember or process tons of information at the same time. So, a huge task causes panic, overthink, with high chances of not delivering in due time.
But the time has come to say goodbye to all these worries. Microproductivity is here to stay and you must get acquainted with it.
Let’s apply it to a quick example, so you can understand it better.
Say you have to design a website landing page for a product that your company sells. Start by creating microtasks for each section of the page. If it takes 20-30 minutes or less, it’s even better.
Add a 15-20 minutes window of research before actually starting to work, plus other tiny tasks such as: emailing a colleague to ask for editable files, asking the Product Owner for extra details, establishing a design review call after you finish your work and so on. Replies on Skype or Slack? Another microtask on your list.
When you apply the microproductivity trick, a 2 hours task becomes 4 microtasks of 30 minutes each. And you can easily track your progress on something that seemed scary at first.
What happens when you apply the microproductivity trick
With each task you finish, you’ll feel like you’ve accomplished something today, instead of nothing. The sense of accomplishment will boost your mood and get you focused on the next tiny task on the list.
Your brain will love the rush of dopamine that you will get after completing a task, especially if you add a small reward for youself (say taking a break to listen to your favorite song). This will motivate you to get to the next task, and the next, and the next, until there’s nothing left to do. Yay!
You will be able to track your progress. This means you’ll feel less guilty and more content with what you’ve managed to do so far. Knowing that you don’t have to finish a huge task at once will surely relieve some pressure off your chest.
How does OneDock help you apply the microproductivity trick
By giving you access to a dashboard 100% customizable, where you can add all your favorite apps and tools that you use in your daily work life. In this way, you’ll save precious amounts because you will stay logged in every account and you’ll have the OneSearch feature that sorts through tons of messages scattered on every app and finds the information you need with just a few typed keywords.
Ultimately, your desktop screen will look more clean and your mind will thank you for the clarity and peace it gets by keeping apps organized in a single space.
So, what do you think? Will you download OneDock for free and see for yourself? We sure hope so!