Happiness has a lot to do with an employee’s productivity. That’s because satisfied, engaged employees work smarter, harder and better, which is later reflected into the company’s performance and increased revenue.
However, reaching optimal efficiency within the employees is not always an easy task. Don’t worry, we’ve got your back! If you’re a manager, a team leader, a CEO, a business owner or a supervisor responsible for the well-being and productivity of your co-workers, this article will shed more light on how to boost employee productivity.
Here’s our top insights on how to foster a culture of engagement at your workplace:
1. Equip your team with the right tools
You’ve successfully gathered a group of people with excellent skills. Congrats! But keep in mind that the tools they use in their work play a big role in their overall performance.
Invest in time tracking and productivity apps, so that your workers can better organize their tasks within the day and keep track easily on what they have accomplished during their work schedule.
Collaboration apps simplify teamwork, because it helps employees work together in real-time, feeling their chemistry and allowing space for ideas to come more naturally. Here are a few cents from our side on how to properly organize an online brainstorming.
Communication apps are essential, no matter if the team is working remote or at the office. They keep conversations organized, team members can exchange files and access to certain documents, keeping the workflow uninterrupted.
Wow, sounds like your employees need a lot of apps to get their job done, right? Don’t panic yet, wait until you hear about our friendly solution. What if we’d tell you there’s a simple way to keep all the SaaS apps into one?
OneDock is a desktop app that stores and organizes the most frequently used apps, emails, to do lists, notes, calendar events and more into one dashboard. Plus, it safely stores all passwords, so that team members won’t have to waste time logging in and out on their accounts.
OneDock also has a Search feature that allows users to find what they need in a glimpse of an eye, with just a search query. No matter where the needed information is, be it in an email, a Slack conversation or a to do list, the Search feature will find it instantly, thus minimizing the time lost searching through each and every app.
In short, OneDock is a reliable ally for creating a more efficient workspace, by decluttering the screen, saving time and increasing employee productivity.
2. Optimize emailing and teach employees a few good practices
Did you know that employees spend 13 hours per week just on emails? That’s a lot! So, instruct your team to select a certain time window each day in which they can manage emails and stick to it. For instance, set a “rule”: deal with emails 1 hour after lunch.
When writing emails, tell them to be polite, but concise. Keep messages short and on point. Also, a piece of advice for you: refrain from sending late-night emails to employees. This will only increase anxiety and decrease chances of performing well the next day at work.
3. Limit multitasking and you’ll see employees getting more productive
Working on multiple projects at once is a recipe for failure. We’re not saying it, the science has already proved it. The human brain deals with one task at a time, carefully selecting the stimuli we respond to, in order to protect us from information overcrowding.
However, many workplaces view multitasking as a standard of productivity, when the reality is that constantly switching focus from one task to another only slows people down. It takes about 25 minutes to get back into the swing of things after you’ve been interrupted, studies show. Plus, studies show that multitasking reduces productivity up to 40%, while also increasing stress levels.
4. Make meetings a pleasure, not a productivity killer
Did you know that employees spend about 87 hours in meetings? Or that over 50% of workers think that meetings are a major reason for unproductive days?
Having too many meetings or scheduling them at a wrong time or with too many participants are all valid reasons for why these interfere with employee productivity. But there’s a fix!
Try to schedule meetings between 10 A.M. and 12 P.M. This is the time window when workers are at the highest level of their concentration. In short, forget all about those 4 P.M. meetings, because employees mentally check out between 4 and 6 P.M!
5. Keep in mind the most productive day of the week
Since 1980, Tuesday is considered the most productive day of the week. How cool is that? On the opposite side, Friday is the least productive day of the week. As much as possible, keep in mind these days when you set deadlines for hard tasks.
6. Proper rest boosts employee productivity up to 20%
People who sleep at least 7.5 to 9 hours per night increase their productivity by 20% and become more efficient at what they do. A well-rested employee will think more clearly, have a calm state of mind and feel more energized.
7. Flexible schedules motivate employees to do their best
Keep in mind that people are different and work within different productivity prime times during the day. So, instead of imposing a strict 9-to-5 schedule, allow employees the flexibility to work in time ranges that best suit them and be understanding when they express concerns or have personal issues that can only be solved during the working hours. Knowing they have the chance to properly balance work-personal life, employees will feel more motivated to deliver excellent results for the company. Also, provide the benefit of remote work, since 65% of the employees believe they can achieve better results when working outside the office and the past months showed us that telework is a new reality that most people and businesses easily adapted to.
Other things to keep in mind for boosting productivity at work:
- Delegate tasks instead of micromanagement, because 85% of the employees feel discouraged by the latter. Delegating encourages people to feel independent, in control of their work and leads to a higher autonomy.
- Encourage self-care within the employees, by providing health insurance benefits, self-care courses, gym memberships, recognize accomplishments, etc. These go a long way in making workers care about their tasks, results and overall performance.
- Improve employees skills with training and workshops, for greater efficiency and productivity.
- Encourage workers to take a vacation. Studies show that employees are generally more productive when returning from holidays, since they have all batteries charged and can concentrate better on the tasks ahead.
There’s no shortcut to a better employee engagement. However, there are numerous ways in which you can achieve that. Begin with those listed above! But most importantly, make sure to often listen to what your team wants and find ways to meet their wishes. In return, you will gain their loyalty and wholehearted commitment.
Don’t forget that OneDock is here to help bring order to chaos and boost your workers’ productivity, while clearing time for real important tasks. And that’s a long term promise we can keep!
Catalina Rascanu - Copywriter / UX writer at Telekom Romania